Company:
University of Texas at Dallas
Location:
Richardson, TX
Job Details:
The Student Transition Programs (STP) department at The University of Texas at Dallas is excited to welcome an Administrative Assistant I to the team! STP supports Freshman Orientation, Transfer Orientation, Transfer Student Services, Commuter Student Programs, Comet Families, Comet Camp, and Transition Programming (Sophomore Year Experience, Junior Year Experience, and Senior Year Experience).
Mission of STP:
In support of the mission of The University of Texas at Dallas and the Division of Student Affairs, Student Transition Programs facilitates the transition of new students and their families into the institution and provides programs, services, and involvement opportunities specific to first-year students, transfer students, commuter students, the families of students, sophomores, juniors, and seniors as they evolve throughout their education. Through a welcoming atmosphere, we provide the framework for students to learn and develop as they adjust to the expectations, standards, and academic rigors of the university while fostering pride in the UT Dallas community.
Vision of STP:
To be an international leader in creating belonging through impactful programs for students, staff, faculty, and families to experience connections and feel cared about, respected, and valued by the campus community.
Key Responsibilities:
– Greet and provide outstanding customer service at the front desk during business hours (Monday-Friday, 8 am-5 pm; with a one-hour lunch break).
– Maintain office communications, meeting minutes, and schedules, including shared Outlook office calendars.
– Respond to inquiries via shared office email inboxes. Create and manage targeted communications to support department initiatives.
– Answer phones, greet guests, and direct in-person inquiries to the appropriate individuals.
– Manage office supplies, assets, inventory, cleanliness, and assist with troubleshooting office equipment.
– Assist in the coordination logistics for meetings/events such as booking reservations, catering, communicating to vendors, and hiring.
– Utilize various software tools to develop and execute tasks such as survey creation, review, and preparation.
– Perform other projects and duties as assigned.
Qualifications Needed:
Minimum Education and Experience:
– Bachelor’s degree and two years office administration or project management experience or an equivalent combination of education and experience.
Preferred Education and Experience:
– Experience in managing an office setting.
– Strong customer service skills.
– Strong oral, written, and interpersonal communication skills.
– Proactive and detail-oriented with strong organizational skills.
– Ability to multi-task, problem-solve, and prioritize effectively.
– Proficiency in Microsoft Office applications.
– Experience in information and records administration.
– Experience in higher education.
Experience:
– 2+ years in office administration or project management.
Skills:
– Customer service
– Communication (oral, written, interpersonal)
– Organization and attention to detail
– Multi-tasking and problem-solving
– Proficiency in Microsoft Office
Salary/Compensation:
$38,000 per year
How to Apply:
Interested candidates can apply [here](#).
Additional Information:
After the probationary period, this role may be eligible for a hybrid (partly remote/partly in office) work schedule, subject to business need and manager approval. Must be located within the DFW Area and have the ability to be on campus with 24 hours of notice. A UT Dallas Remote Work Agreement will be required within 14 days after approval.
Who Can Apply:
All employees serve as representatives of the University and are expected to display respect, civility, professional courtesy, consideration of others, and discretion in all interactions with members of the UT Dallas community and the general public.
For more information about our company and other career opportunities, please visit our website
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