Position:Payroll & Administration Coordinator
Location: Fridhaff/Erpeldange-sur-Sûre, Luxembourg
Company: Landewyck Tobacco Group
Job Description/Overview
Landewyck Tobacco Group, a 100% independent, family-owned company with over 175 years of expertise in the tobacco industry, is seeking a Payroll & Administration Coordinator to join their dynamic HR team. You will collaborate with external providers to manage payroll, contribute to the benefits program, and oversee HR administration, reporting directly to the HR Director.
This is an opportunity to work in a professional, team-oriented environment while enjoying autonomy and support to make proactive contributions.
Key Responsibilities
Collaborate with external providers to process payroll (400p.), ensure accuracy, and analyze discrepancies.
Manage and improve the benefits program, including car leasing, insurance, and pension plans.
Coordinate with external organizations for HR administration tasks, including STI, CNS, CCSS, ITM, and cross-border teleworking.
Handle all time and absence requests such as maternity leave, sickness, flexitime, etc.
Prepare and follow up on the staff budget.
Draft and distribute HR documents and internal communications.
Maintain accurate employee records (physical and digital) and generate related reports.
Create and monitor company access (badges, cantine access, etc.).
Liaise with external auditors to ensure compliance.
Contribute to continuous improvement of HR processes and participate in HR projects.
Qualifications
Bachelor’s degree in Human Resources, Business Administration, or a related field.
Minimum of 5 years’ experience in payroll administration in Luxembourg.
Proficiency in Microsoft Office (Word, Excel, PowerPoint).
Knowledge of HRIS tools such as DSK net, TIM, and Payease is a plus.
Strong ethics, confidentiality, and ability to handle sensitive information.
Experience
Proven experience in payroll and benefits management.
Expertise in collaborating with external providers and organizations.
Skills
Strong interpersonal and communication skills.
Ability to develop partnerships across departments.
High attention to detail and organizational skills.
How to Apply
Link
Additional Information
Permanent contract (40 hours/week preferred).
Flexible working hours with one day of homeworking per week.
Criminal record no. 3 will be requested.
Who Can Apply
Qualified candidates with the required skills, experience, and language fluency.
Email: info@landewyck.de
Job link
If you need an explanation on writing your CV, Cover Letter and Email Template or help applying speak to Happy Face
Professional CV Preparation Service
