Company: Dobbie Engineers Ltd
Location: Newmarket, Auckland
Employment Type: Full-time
About Dobbie Engineers Ltd
Dobbie Engineers Ltd is a multi-discipline, award-winning engineering consultancy that has been delivering top-tier solutions across Aotearoa for over 30 years. We work with clients across industries such as Dairy, Meat and Beverage, Geothermal, Forestry, and Building Materials Manufacturing. After five years of exceptional growth, we are excited to expand into our new office in Newmarket.
Role Overview
We are looking for a proactive and highly organized Office Manager to join our growing team. This newly created role will be critical in ensuring the smooth operation of our office and supporting our team to achieve success. You will be responsible for managing day-to-day office functions, providing PA support to our Managing Director and Principal Engineers, and supervising the Accounts Administrator. This is a fantastic opportunity for a professional who thrives in a dynamic, fast-paced environment and wants to make a real impact in a growing company.
Key Responsibilities
- Team Supervision: Lead and support the Accounts Administrator, ensuring the accuracy and timeliness of financial tasks.
- Personal Assistant & Secretarial Duties: Coordinate travel arrangements, book accommodation, manage calendars, take meeting minutes, prepare reports, and format documents.
- Business Administration: Oversee office functions such as facilities management, purchasing, supplier relationships, and record-keeping.
- Reporting: Prepare and collate board and business reports.
- System Management: Maintain business management systems (WorkFlowMax, Approval Max ISO9001).
- Events & Wellbeing: Organize team events, project milestones, and manage staff wellbeing initiatives.
- Health & Safety & Quality: Support health and safety initiatives, quality reviews, and audits.
- Staff Support: Assist with new staff inductions and office readiness.
- Financial Administration: Utilize Xero for accounts receivable/payable, GST, and bank reconciliations.
What We’re Looking For
We’re looking for a proactive, adaptable individual who can handle the fast-paced and evolving demands of a growing company. The ideal candidate will have a background in office administration or management and be highly organized with a keen eye for detail.
Skills & Attributes:
- Strong communication and collaboration skills.
- Highly organized with the ability to support team organization.
- Calm under pressure and able to solve problems effectively.
- Detail-oriented and accurate.
- Friendly, approachable, and a team-player mentality.
Why Join Us?
- Positive Culture: We foster an inclusive, supportive environment where collaboration and well-being are key to our success.
- Career Development: Access to mentorship, training, and growth opportunities in management.
- Competitive Benefits: Flexible work options, wellness initiatives, team events, and professional development support.
How to Apply
Job Link
https://www.seek.co.nz/job/80167478?type=standout&ref=search-standalone&origin=jobCard
Max.g@stellarrecruitment.co.nz
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