Position: Receptionist / Administrative Assistant
Location: Luxembourg
Company: GSK Stockmann
Job Description/Overview
GSK Stockmann is seeking a friendly, organized, and responsible individual to join our reception team in Luxembourg. As a Receptionist / Administrative Assistant, you will serve as the first point of contact for our clients and guests while also supporting administrative tasks to ensure smooth office operations.
If you enjoy working in a dynamic environment, have excellent communication skills, and take pride in delivering top-notch service, we’d love to meet you.
Key Responsibilities
Reception Activities
Answer and forward telephone calls, take messages, and manage inquiries.
Prepare meeting rooms and organize equipment, scheduling, and logistics.
Perform various tasks, including booking taxis/restaurants, managing the customer car park, and processing incoming/outgoing mail.
Maintain inventory of office supplies (printers, paper, pens, brochures, drinks, etc.).
Assist in the preparation of GSK events.
Administrative Activities
Manage emails, schedule and organize conference calls, and update databases.
Prepare and finalize correspondence, including editing and proofreading.
Handle administrative tasks, such as copying, scanning, and filing.
Support office furnishing matters and other ad-hoc requests.
Qualifications
Relevant professional experience in reception or administrative roles, preferably in a law firm, hotel, or service-oriented company.
Proficiency in English and German (spoken and written).
Skilled in MS Office applications.
Ability to work independently and handle unforeseen situations with professionalism.
Experience
Previous experience at a reception desk or in administrative support.
Skills
Strong communication and organizational skills.
Adaptability and ability to multitask.
Detail-oriented and capable of managing responsibilities efficiently.
How to Apply
Interested candidates are encouraged to send their CV, cover letter, and relevant references to hr@gsk-lux.com
Additional Information
The position offers a competitive salary and opportunities for personal and professional development.
GSK Stockmann provides language courses and access to the comprehensive GSK Academy for further training.
Employees benefit from a modern and collaborative working environment.
Who Can Apply
This position is open to qualified individuals with the required skills and experience.
Email: luxembourg@gsk-lux.com
Job link
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