HAPPY FACE TRAVELS

Senior Personal Assistant (m/f)

Location: 20 Boulevard de Kockelscheuer1821 Luxembourg

Company Name :Deloitte Luxembourg

 

Job details 

  • Working time: Full-time
  • Type of contract: Permanent contract
  • Spoken languages: EN
  • Professional experience: Experienced (2-5 years)
  • Educational level: Bachelor

 

Job Description/Overview:

Our administrative team assists Management, Clients and Employees with administrative and coordination aspects of daily or project work by anticipating requirements and ensuring that business priorities are maximized.

We are currently looking for a Senior Personal Assistant for our Audit Department.

 

Key Responsibilities

  • Deliver guidance to two Partners in performing their roles by anticipating requirements and identifying opportunities to act on their behalf. This includes managing complex diaries, arranging travels & meetings and performing administrative tasks
  • Provide assistance with all administrative tasks related to the success of the team: meetings and conferences organisation, mail distribution, travel arrangements, business letters preparation, timesheet, holiday and other absences requests
  • Provide a first point of contact to a wide range of internal and external clients, dealing with confidential queries and building relationships whilst enhancing client facing activities
  • Manage the invoicing process and complete accurate financial reporting of client invoices in adherence to monthly deadlines and firm procedures
  • Participate in project coordination, ensuring that all project members are updated with the most recent meeting minutes, action points, schedules and reports
  • Be responsible for research and production of documents as required using internal databases, Internet & publications
  • Organise informal team events and manage budget
  • Support with any ad hoc requests

 

Qualifications needed: 

  • University or Bachelor’s degree in administrative related field,
  • 5-7 years of previous experience as an executive/personal assistant
  • Customer focused with excellent social skills and a professional approach at all times,
  • Demonstrated self-started, creative with strong “can-do” attitude,
  • Ability to work and communicate effectively with a variety of personalities including senior level executives,
  • Able to maintain a high level of integrity and discretion in handling confidential information,
  • Advanced level of proficidency in Ms officer products (Word, Excel, Powepoint, Outlook)
  • Very good level of English and French. Knowledge of German or Luxembourgish will be considered as an asset.

 

Benefits 

  • Develop your competencies with a tailor-made training plan
  • Be offered a complementary health insurance, conciergerie services, car leasing possibilities and much more
  • Enjoy and promote diversity in our multicultural teams

 

Job link:

https://en.moovijob.com/job-offers/deloitte-luxembourg/senior-personal-assistant-mf-job-based-in-luxembourg-15181

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