Location: 20 Boulevard de Kockelscheuer1821 Luxembourg
Company Name :Deloitte Luxembourg
Job details
- Working time: Full-time
- Type of contract: Permanent contract
- Spoken languages: EN
- Professional experience: Beginner (less than 1 year)
- Educational level: Bachelor
Job Description/Overview:
Our administrative team assists Management, Clients and Employees with administrative and coordination aspects of daily or project work by anticipating requirements and ensuring that business priorities are maximized.
We are currently looking for a Junior Personal Assistant for our Audit & Assurance Department.
Key Responsibilities
- Deliver guidance to 3 Partners in performing their roles by anticipating requirements and identifying opportunities to act on their behalf. This includes managing complex diaries, arranging travels & meetings and performing administrative tasks,
- Provide assistance with all administrative tasks related to the success of the team: meetings and conferences organisation, mail distribution, travel arrangements, business letters preparation, timesheets, and all duties linked to the administrative process of an audit engagement including the monitoring of internal quality deadlines.
- Provide a first point of contact to a wide range of internal and external clients, dealing with confidential queries and building relationships whilst enhancing client facing activities,
- Be responsible for research and production of documents as required using internal tools & databases, Internet & publications,
- Organise informal team events and manage budget,
- Support with any ad hoc requests in accordance with Partners specific industries or internal activities: internal project coordination (meetings organisation, preparation of agendas and slide decks, minutes, planner, SharePoint or any professional cloud etc.) & various help related to these projects (actions during implementation phase, follow-up of feedbacks etc.)
Qualifications needed
- University or Bachelor’s degree in administrative related field,
- Customer focused with excellent social skills and a professional approach at all times,
- Demonstrated self-starter, creative with strong “can-do” attitude,
- Ability to work and communicate effectively with a variety of personalities including senior level executives
- Able to maintain a high level of integrity and discretion in handling confidential information,
- Advanced level of proficiency in MS Office products (Word, Excel, Powerpoint, Outlook),
- Very good level of English and French. Knowledge of German or Luxembourgish will be considered as an asset.
Benefits
- Develop your competencies with a tailor-made training plan
- Be offered a complementary health insurance, conciergerie services, car leasing possibilities and much more
- Enjoy and promote diversity in our multicultural teams
Job link:
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