Location:Canberra ACT
Company Name: Department of Foreign Affairs and Trade (DFAT)
Job details
Government – Federal (Government & Defense)
Full time
TRP comprises of base salary and superannuation
Working at the Department of Foreign Affairs and Trade (DFAT) is more than a job – it’s a vocation. Every day brings new and exciting challenges! You will work with inspiring colleagues both in Australia and across our global network doing important work and representing to the world who we are as a nation. With opportunities to learn and grow, DFAT offers multiple careers within a career. Importantly, our activities overseas are underpinned by strong capabilities in our Canberra and state and territory-based offices.
Job Description/Overview:
This vacancy notice is for First Assistant Secretary (Affirmative Measures Disability) – Multiple Vacancies. We strongly believe that diversity of experience, perspectives, and background will lead to a better environment for our employees and better outcomes for Australia and encourage applications from diverse candidates. This is an affirmative measure open only to candidates who identify as Indigenous or Torres Strait Islander.
Key Responsibilities
Administrative Support: Provide general administrative support to the secretary and other senior staff, including managing schedules, organizing meetings, and handling correspondence.
Document Preparation: Draft, format, and proofread letters, reports, and other documents. Prepare presentations and meeting materials as needed.
Meeting Coordination: Schedule, organize, and coordinate meetings, conferences, and events, including preparing agendas, taking minutes, and ensuring follow-up on action items.
Correspondence Management: Manage incoming and outgoing correspondence, including emails, phone calls, and mail. Prioritize and route communications appropriately.
Travel Arrangements: Arrange travel plans, including booking flights, accommodations, and transportation, and preparing itineraries for staff members.
Record Keeping: Maintain and organize filing systems, both digital and physical, ensuring that all documents are properly stored and easily accessible.
Office Management: Oversee office supplies and equipment, ensuring that everything is stocked and functioning properly. Manage relationships with vendors and service providers.
Financial Administration: Assist with basic financial tasks, such as processing invoices, managing expense reports, and preparing budget reports.
Client and Visitor Liaison: Greet visitors and clients, manage front-desk operations, and provide assistance as needed. Ensure a welcoming and professional environment.
Confidentiality Maintenance: Handle sensitive and confidential information with discretion, ensuring that all communications and documents are managed securely.
Qualifications needed
- your personal details;
- a pitch of no more than 500 words (uploaded);
- a maximum four-page CV (uploaded); and
- contact details of two professional referees.
The requirements of the role are based on the information provided to you as part of the job advertisement, in line with the APS Work Level Standards (WLS).
Experience:
Not stated
Skills:
Not stated
How to Apply:
Submit your application via the department’s website at DFAT Careers before the closing date. Applications close at 11.00am AEST on Monday 19 August 2024.
Additional information:
Your application will be assessed on your ability to demonstrate, or have the potential to develop, the required skills, knowledge, experience and qualifications to proficiently perform the role. Relevant examples and accomplishments will strengthen your application. Your pitch is your opportunity to tell us why you are the right candidate for the role.
Who can apply:
Qualified Applicant
Job link:
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