HAPPY FACE TRAVELS

Administrative and Billing Assistant

Location: 3, Place des Rotondes

L-2448 Luxembourg

Luxembourg

Company Name :Rotondes

 

Job details 

  • Sectors: Accounting / Controlling / Tax, Reception / Administration / Office Management
  • Working Time: Full-time
  • Contract Type: Fixed-term contract
  • Languages Spoken: French, English
  • Professional Experience: Proven experience (5 years or more)
  • Educational Level: HND or equivalent, Bachelor’s degree

 

Job Description/Overview:

The public cultural institution Espace culturel des ROTONDES is looking for an Administrative and Billing Assistant for its administrative department.

 

Expected Start Date: September 1, 2024

 

Contract Type: 3-month fixed-term contract (renewable), full-time

 

Key Responsibilities

 

Administration 

 

  • Secretarial tasks: managing the phone system, drafting documents, handling mail and emails, etc.
  • Updating dashboards (particularly for sales tracking, application management, and inventory).
  • Managing general services and purchases.
  • Archiving documents on SharePoint.
  • Assisting the department head and participating in the institution’s missions.

 

Billing:

 

  • Managing supplier invoices.
  • Issuing customer invoices and following up on unpaid bills.
  • Verifying supporting documents related to expenses and revenue (VISA and cash registers) and bank statements.
  • Communicating with customers and suppliers (related to billing)

 

Qualifications needed

  • A diploma in administration, management, or a related field and/or significant experience of at least 5 years in a similar role.
  • Excellent proficiency in the Microsoft Office suite (especially Excel, Word, and SharePoint).
  • Rigor, excellent organizational and prioritization skills.
  • Ability to work independently and as part of a team.
  • Strong communication skills, both written and verbal.
  • Proficiency in French and a good knowledge of English.
  • A demonstrated interest in the cultural and artistic field is considered an asset.

 

How to Apply:

Applications, consisting of a cover letter, CV, and proof of the required qualifications (certificates, diplomas), should be submitted by August 18, 2024, at the latest to:

 

Espace culturel des ROTONDES

 

Attention: Mr. Director

 

Only applications that meet the required profile will be considered.

 

Job link:

https://en.moovijob.com/job-offers/rotondes-1/assistante-administratifve-et-facturation

 

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