Aurora Energy Research | Sydney, NSW, Australia
Hybrid Work | Permanent, Full-time
About Aurora Energy Research
Aurora Energy Research is a rapidly growing, dynamic company providing cutting-edge market intelligence, analytics, and advisory services to the global energy sector. Serving over 600 influential clients across Asia-Pacific, Latin America, Europe, and North America, Aurora is at the forefront of the energy transformation, offering expertise across power, hydrogen, carbon, and fossil commodities.
About the Role
We are seeking an Office Assistant to support our Melbourne-based team and broader APAC operations. This role is ideal for someone who thrives on coordination, organization, and multitasking, whether entry-level or with prior administrative experience. You will play a key role in maintaining office operations and supporting various business functions.
Key Responsibilities
Office Operations and Supplies Management
- Manage office supplies inventory and ensure supplies are readily available.
- Ensure meeting rooms and office spaces are tidy, prepared, and organized.
- Perform reception duties including greeting guests and managing visitor logistics.
- Handle office space allocations and coordinate for internal visitors (Extended Business Trips).
- Liaise with building management and contractors, and follow up on premises issues.
- Ensure safety compliance and organize periodic safety checks.
Administrative and Team Support
- Assist with HR processes, including onboarding and offboarding, office orientation, and coordination of training.
- Prepare necessary office materials for new employees, including laptops, business cards, and travel arrangements.
- Raise Purchase Requests (PRs) and Purchase Orders (POs) for office needs.
- Support local procurement to ensure compliance with company guidelines.
Meeting, Event, and IT Support
- Prepare meeting rooms and catering for events as needed.
- Assist with organizing internal and external events, off-sites, and team activities.
- Provide basic IT support and liaise with the IT team for major issues.
Daily Operations and Ad-Hoc Requests
- Manage unexpected tasks and ensure smooth office operations.
- Promote a collaborative and positive work environment for employees and visitors.
- Assist in coordinating new starter onboarding and updates in travel-related platforms.
What We Are Looking For
Required attributes:
- Excellent organizational, coordination, and time management skills.
- Strong team player with the ability to build effective relationships.
- Ability to manage a varied workload, multitask, and prioritize in a fast-paced environment.
- Initiative, forward-thinking, and the ability to work under pressure.
- Advanced Microsoft Office skills (Outlook, PowerPoint, Excel, Word).
Desirable attributes:
- Previous administrative experience.
- Experience in a fast-growing international consultancy or professional services business.
What We Offer
- 25 days annual leave
- HCF Private insurance
- Employee discount platform (Perkbox)
- Novated Car Leasing
- Paid Parental Leave
- Specsavers corporate eyecare package
-
- Access to the Aurora Academy (training opportunities)
- Employee Assistance Programme (EAP)
- A fun, informal, and international work culture.
How to Apply
Job Link
https://au.indeed.com/viewjob?jk=9c60c794d50b342d&from=serp&vjs=3
If you need an explanation on writing your CV, Cover Letter and Email Template or help applying speak to Happy Face
