Position: Administrative Assistant / Office Manager
Location : Dudelange, Luxembourg
Company: Guardian Industries
Job Description/Overview
Guardian Industries is seeking a proactive and dynamic Administrative Assistant / Office Manager for our Bascharage plant in Luxembourg. This role offers diverse responsibilities, where you will act as a self-directed problem solver, ensuring smooth administrative operations. The position demands high attention to detail, excellent organizational skills, and proficiency in Microsoft Office tools.
Key Responsibilities
Serve as the primary point of contact for plant-related inquiries.
Coordinate travel arrangements for the Plant Manager and leadership team.
Organize on-site and off-site conferences, plant visits, celebrations, and events.
Manage internal communication channels (TV, posters, presentations).
Prepare for staff meetings, including scheduling, slides, and connectivity setup.
Support new hire onboarding processes.
Handle co-funding files with INFPC from initiation to completion.
Manage invoices, office supplies, and facility vendors, including cleaning, catering, and security.
Provide backup support for team members at the plant and European headquarters.
Participate in key projects, such as ERP implementation.
Qualifications
Proficiency in Microsoft Office Suite (Excel, Outlook, Word, PowerPoint, Microsoft 365).
Effective communication skills with a proactive approach.
Ability to maintain confidentiality and adapt to changing business landscapes.
Bilingual in English and French (additional languages are an asset).
Experience
Administrative support experience in a manufacturing or industrial environment is required.
Skills
Strong organizational and prioritization skills for managing multiple tasks.
Solution-oriented mindset with the ability to challenge the status quo.
Demonstrated ability to adapt quickly to new systems.
How to Apply
Link
Additional Information
The role offers opportunities for career growth within Koch Companies.
Competitive compensation based on experience, skills, and location.
Who Can Apply
We welcome applicants from diverse backgrounds who share our entrepreneurial spirit and values.
Email: info@guardianind.com
Job link
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