Administrative Assistant

Company: Knight Frank
Location: Dubai
Job Type: Full-Time

Overview
Knight Frank is seeking a detail-oriented and organized Administrative Assistant to support our Marketing and Communications team in Dubai. The ideal candidate will play a crucial role in ensuring seamless daily operations by managing administrative tasks and contributing to the efficiency of our marketing activities.

Key Responsibilities

Organize and maintain documents, records, and files (emails, reports, schedules, forms, and tender documents) in both paper and electronic formats, ensuring accuracy and easy retrieval.

Assist with planning, executing, and monitoring marketing campaigns across digital, print, social media, and event platforms.

Coordinate with internal teams and external vendors to ensure timely delivery of marketing materials.

Support the planning and execution of company events, including webinars, conferences, and networking events.

Prepare reports on marketing activities and metrics for internal stakeholders.

Assist in logistics management, guest list coordination, and promotional activities related to events.

Prepare agendas, reports, and documents for meetings.

Provide MS Office-based support, including Word, PowerPoint, and Excel tasks.

Maintain office efficiency by implementing administrative systems, policies, and procedures.

Manage team diaries, schedule meetings, and coordinate appointments with clients, developers, agents, and colleagues.

Liaise with accounts departments for invoices, travel, and expense reporting, ensuring compliance with audit regulations.

Handle correspondence, emails, and phone calls on behalf of the team.

Maintain and update contact information within the company database.

Skills and Qualifications

A minimum of 3 years of proven experience as an Administrative Assistant, Secretary, or a similar role.

Excellent interpersonal and communication skills.

Strong organizational and problem-solving abilities.

Ability to work proactively, take initiative, and handle periods of high workload.

Meticulous attention to detail and accuracy.

Confidentiality and professionalism in handling sensitive information.

A collaborative team player with strong relationship-building skills.

Proficiency in Microsoft Office programs (Excel, PowerPoint, Outlook, and advanced Microsoft Word, including mail merge).

Fluency in English, both written and verbal.

Familiarity with regional business culture and regulations is an advantage.

Why Join Knight Frank?
At Knight Frank, we foster a professional environment that values collaboration, innovation, and excellence. Join us to become part of a global network and contribute to a company that is shaping the future of the real estate industry.

How to Apply