Position:Office & Admin Support Specialist (Temporary Oct 2024 – Oct 2025) – START ASAP
Location: Mertert, Luxembourg
Company: Freightos
Job Description/Overview:
Shipsta by Freightos is a global tender procurement platform transforming freight procurement for top-tier enterprise shippers. We are looking for an Office Manager who is detail-oriented and proactive to ensure smooth office operations, manage finances, and handle various administrative tasks.
Key Responsibilities:
Office Management:
Manage schedules and appointments, handle correspondence, and maintain office supplies.
Organize and maintain digital and paper files and records.
Budget Management:
Monitor costs, identify savings opportunities, and ensure budget compliance with the finance team.
Accounts Payable and Receivable:
Process invoices and payments promptly, oversee billing and collections, and resolve discrepancies with vendors or clients.
Vendor & Expense Management:
Manage vendor relationships, oversee reimbursements, and negotiate contracts while ensuring quality and cost efficiency.
Contract Management:
Organize and track office contracts and ensure timely renewals and terminations in cooperation with legal and sales teams.
Forms and Document Assistance:
Prepare and submit administrative, financial, and compliance forms, ensuring proper documentation and filing.
Financial Reporting & Banking:
Support audits and financial reporting, manage petty cash, and enhance financial systems for efficiency.
Ad-hoc Responsibilities:
Assist the office and leadership team with additional tasks and support HR projects as needed.
Qualifications:
Strong administrative management and organizational skills.
Ability to work autonomously and collaboratively.
Excellent attention to detail and process improvement skills.
Proficient in financial software and MS Office Suite (especially Excel).
Strong negotiation and communication skills.
Ability to multitask and prioritize in a fast-paced environment.
Proficient in English; good proficiency in either German or French (both preferred).
How to Apply:
Link.
Additional Information:
This temporary role offers a unique opportunity to be part of a dynamic team at Shipsta, now part of Freightos, transforming freight procurement.
Who can Apply:
Candidates with relevant experience and qualifications are encouraged to apply.
Email:
ship@freightos.com
Job Link
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