Location:33, Rue de Gasperich, H2O Building L-5826 HesperangeLuxembourg
Company Name :Manpower Luxembourg S.A.
Job details
- Working time:Full-time
- Type of contract: Fixed-term contract
- Spoken languages: EN
Job Description/Overview:
To execute administrative and coordination duties in relation with the handling of internal HR procedures (administrative review procedures, Dignity at Work procedures and disciplinary procedures).
Key Responsibilities
- Run the secretariat of all internal HR procedures handled by the Division, including
- managing the Administrative Review mailbox (organizing it, maintaining it, following up on the emails received and assisting the legal experts in sending adequate replies),
- filling in the tables tracking the various procedures and ensuring that they are kept up to date, and
- assisting the legal experts responsible for internal HR procedures with the preparation of the legal documents in relation to the procedures.
- Prepare documents, take photocopies and handle various administrative requests in line with the Division’s operational needs and in compliance with EIB’s procedures.
- Maintain proper record/documentation and data quality (e.g. preparation and filing of documents related to the HR internal procedures manually and electronically, maintenance of databases) subject to the highest degree of confidentiality.
- Coordinate reporting process for the Division- send reminders/requests to collect data, follow up on timely reception, centralize responses ensuring completeness of information.
- Cooperate with the other assistants in the Directorate and provide back-up as necessary.
- Any other administrative tasks as needed
Qualifications needed
- Secondary level education, complemented with a 2-year certification in a relevant field (accounting, legal, business administration) or secondary level education with equally qualified experience in a relevant field.
- At least 3 years relevant experience within a HR/legal administrative function handling confidential and legal matters.
- Ability to maintain and ensure respect of confidentiality is mandatory.
- Excellent knowledge of the Bank’s standard computer tools, particularly GED and MS Office tools (Word, Excel, Powerpoint).
- Excellent command of English and French. Knowledge of other European Union languages would be an advantage.
Job link:
https://en.moovijob.com/job-offers/manpower-luxembourg-sa/3163-personnel-operational-assistant-f7a3d
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