Company: ALAHAMI HASNA TRADING LLC
Job Description/Overview:
The Executive Assistant will provide high-level administrative support to the executive team, ensuring smooth and efficient operations. The role requires a proactive and detail-oriented professional who can handle a wide range of administrative and executive support tasks. The Executive Assistant will act as a liaison between the executives and internal/external stakeholders, manage schedules, coordinate meetings, and handle confidential information with discretion.
Key Responsibilities
- Administrative Support:
- Manage and maintain executives’ schedules, including appointments, meetings, and demo sessions.
- Prepare and edit correspondence, reports, presentations, and other documents as required.
- Handle incoming and outgoing communications on behalf of the executives.
- Organize and maintain files and records, both electronic and physical.
- Meeting and Demo Sessions Coordination:
- Schedule, coordinate, and prepare for meetings and demo sessions, including agendas, minutes, and follow-ups.
- Assist in the preparation of materials for demo sessions, executive meetings, and other key events.
- Communication and Liaison:
- Act as a point of contact between the executives and internal/external stakeholders and keep update the company CRM system.
- Manage the assigned email inbox and prioritize communications.
- Ensure timely and accurate communication of information to and from the executives.
- Marketing Support:
- Assist with special marketing routines as assigned by the manager.
- Conduct research, compile data, and prepare reports for consideration and presentation.
- Coordinate and manage events, conferences, and other corporate functions.
- Office Management:
- Oversee office supplies and equipment inventory, ensuring availability and functionality.
- Assist with onboarding of new employees and coordinate office events.
- Provide general support to visitors and ensure a welcoming environment.
Qualifications needed
- Proven experience as an executive assistant or other relevant administrative support experience.
- Streamlining in-house processes by defining daily tasks with utmost clarity and precision.
- Must be well versed with Microsoft Office tools.
- Adroit communicator willing to share insights with the admin department and deduce logical outcomes.
- Showing utmost diligence towards routine tasks with accurate presentation of information.
- Adept in using security measures to safeguard company data from outside intruders.
Experience:
3 years
How to Apply:
Please send your electronic Resume with Cover Letter to:
https://www.bayt.com/en/register-j/applicant-register/
Who can Apply:
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications.
Disclaimer
N/B: Happy Face is not a Travel Agency.
HAPPY FACE Is A Travel And Tech Content Creation Company, A Home For Digital Entrepreneurs, serving you as a Virtual assistant and tutor.
Send us an email at admin@happyfacetravels.com
JOIN OUR TELEGRAM GROUP FOR DAILY FREE UPDATES: https://t.me/happyfacelimitedgroup
Schedule a consultation with Happy Face Limited today:
You can ask questions, seek advice, and share any concerns.
BOOK AN APPOINTMENT/SESSION: https://selar.co/Book.A.Session
PAYMENTS MADE ARE NON-REFUNDABLE; YOU CAN APPLY FOR FREE SERVICES TO AVOID ANY PAYMENT.
WE RESERVE THE RIGHT TO UPDATE PACKAGE INFORMATION AND SERVICE PRICES.
Our responsibility is to assist, teach and create content.
All students must note that the assimilation process differs; hence, your ability to grasp, time commitment, and consistency must be given to see the results.
We are not an Immigration Expert or Consultant.
Visa and Offer Letter Are solely Dependent On The Employer and Government, Not Happy Face.
Our responsibility is to assist and create content.
And we don’t give personal account details.
And will not contact you first. Find all our products and services here: https://selar.co/m/happyfacelimited
Thanks