Location: Canberra ACT
Company Name :Saab Australia Pty Ltd
Job details
Other (Government & Defense)
Full time
Add expected salary to your profile for insights
Job Description/Overview:
As part of our Finance & Admin group, the Office Coordinator will the first point of contact and create the first impression of Saab Australia. Provide professional, efficient and effective office support to the Saab team and effectively coordinate and undertake the day-to-day needs of the Canberra office.
They will also provide administration support to the leadership team. Some ad hoc support is required across all business areas.
This is a Part-Time role with the following hours 10:00 -15:00 Mon-Fri and equivalent to a 0.6 FTE
Key Responsibilities
Office Management: Oversee daily office operations to ensure a smooth and efficient work environment, including managing office supplies and equipment.
Scheduling and Coordination: Organize and manage schedules for meetings, appointments, and travel arrangements for staff and executives.
Administrative Support: Provide administrative assistance to various departments, including filing, answering phones, and handling correspondence.
Record Keeping: Maintain accurate and organized records of office activities, including employee files, financial documents, and other important records.
Event Planning: Coordinate and plan office events, meetings, and other activities, ensuring all logistics are handled smoothly.
Communication Liaison: Act as a point of contact between departments, employees, and external stakeholders, ensuring clear and timely communication.
Vendor Management: Manage relationships with office vendors and service providers, handling contracts, orders, and payments.
Office Budgeting: Assist with managing the office budget, including tracking expenses, processing invoices, and ensuring cost-effective operations.
Onboarding Support: Assist with onboarding new employees, including preparing workstations, providing office orientation, and handling necessary paperwork.
Problem Solving: Address and resolve any issues that arise within the office environment, whether related to equipment, supplies, or interpersonal conflicts.
Qualifications needed
- Demonstrated office administration experience
- Diary/Calendar management experience (essential)
- Travel booking experience (desired)
- Event coordination experience (desired)
- Excellent demonstrated MS Office experience, including Word, Excel, Outlook and PowerPoint.
- Demonstrated knowledge of internet and intranet and overall high level of IT user skills
- Exceptional interpersonal and communication skills
- Strong internal and external customer focus (i.e. both staff and visitors) ensuring high levels of customer satisfaction
- Ability to work under pressure to tight deadlines while maintaining attention to detail
Experience:
Not Stated
Skills:
Not Stated
How to Apply:
Click ‘Apply’ to submit your CV and cover letter in support of your application. You may contact our careers team at careers.mailbox@au.saabgroup.com for a copy of the full position description
Additional information:
We employ over 1000 Australians and are committed to fostering a culture of excellence and enriching the employee experience.
By joining Saab, you’ll be a part of a collaborative and supportive organisation, where your professional growth and work-life balance are emphasised. You’ll work within an innovative and vibrant workplace, while having the opportunity to develop a long-term, fulfilling career.
As a valued team member of Saab Australia, you’ll access a variety of perks and benefits to support you and your family including:
- 6 weeks paid leave each year
- 13% Superannuation
- Free Income Protection Insurance
- Flexible working options
- Access to the Saab shares matching scheme
- Access to MySaab; our online store offering everything from cash back at hundreds of stores to discounts from exclusive partners
Who can apply:
Saab Australia is an Equal Opportunity Employer and encourages Aboriginal and Torres Strait Islanders to apply. We also welcome applications from individuals with culturally diverse backgrounds.
Saab Australia is a proud supporter of the Veterans’ Employment Program and welcomes the interest of ex-service members, veterans and their families.
Job link:
Disclaimer
N/B: Happy Face is not a Travel Agency.
HAPPY FACE Is A Travel And Tech Content Creation Company, A Home For Digital Entrepreneurs, serving you as a Virtual assistant and tutor.
Send us an email at admin@happyfacetravels.com
JOIN OUR TELEGRAM GROUP FOR DAILY FREE UPDATES: https://t.me/happyfacelimitedgroup
Schedule a consultation with Happy Face Limited today:
You can ask questions, seek advice, and share any concerns.
BOOK AN APPOINTMENT/SESSION: https://selar.co/Book.A.Session
PAYMENTS MADE ARE NON-REFUNDABLE; YOU CAN APPLY FOR FREE SERVICES TO AVOID ANY PAYMENT.
WE RESERVE THE RIGHT TO UPDATE PACKAGE INFORMATION AND SERVICE PRICES.
Our responsibility is to assist, teach and create content.
All students must note that the assimilation process differs; hence, your ability to grasp, time commitment, and consistency must be given to see the results.
We are not an Immigration Expert or Consultant.
Visa and Offer Letter Are solely Dependent On The Employer and Government, Not Happy Face.
Our responsibility is to assist and create content.
And we don’t give personal account details.
And will not contact you first. Find all our products and services here: https://selar.co/m/happyfacelimited
Thanks
