Location: Luxembourg
Company Name :Brookfield Asset management
Job details
- Luxembourg – 26A Boulevard Royal
- Business – Real Estate
Job Description/Overview:
To be located in Brookfield’s Luxembourg Office. The position will work closely with the local and abroad teams.
The Executive Assistant will provide comprehensive support to the team, including ensuring efficient interaction between the team and all other stakeholders. The Executive Assistant will also look after everything to do with Office Management. This role requires a proactive and highly organized individual who has the confidence to make suggestions and own certain projects. whilst working within a dynamic team
Key Responsibilities
- Scanning, printing and saving executed documents on iManage.
- Arranging for execution of documents.
- Manage diaries across various global time zones.
- Coordinate meetings (both internal and external), including preparation of meeting rooms and materials (including printing and binding).
- Arrange travel and accommodation for the regional team.
- Provide support to visitors from overseas offices.
- Coordinate meeting room arrangements and hospitality
- Prepare and submit expense reports monthly in accordance with company policy.
- Maintain confidential files for team members in compliance with GDPR.
- Provide support to other Executive Assistants and administrative staff during quiet periods, absences, and holidays.
- Handle routine inquiries and confidential correspondence, as well as sorting post.
- Assist in planning social events within the team.
- Perform other ad hoc duties as requested by the team.
- Carry out office management duties such as stationary orders, printer maintenance, beverages and snacks etc.
Qualifications needed
- Technical Skills
- Fluent in English and French/German
- Proven track record as an Executive Assistant looking after a team (10+ people)
- Proficiency in Microsoft Outlook, Word, and PowerPoint; experience with Concur is desirable but not essential.
- Knowledge of the LBR platform and/or ability to perform RCS and RBE filings.
- Knowledge of Diligent Boards.
- Proactive with the ability to work independently or as part of a team.
- Able to prioritize tasks decisively and resourcefully.
- Attention to detail regarding flight and taxi times across time zones.
- Flexible and adaptable. Able to cope with constantly changing priorities.
- Resilient with a strong team focus.
- Strong organizational and communication skills.
Job link:
Disclaimer
N/B: Happy Face is not a Travel Agency.
HAPPY FACE Is A Travel And Tech Content Creation Company, A Home For Digital Entrepreneurs, serving you as a Virtual assistant and tutor.
Send us an email at admin@happyfacetravels.com
JOIN OUR TELEGRAM GROUP FOR DAILY FREE UPDATES: https://t.me/happyfacelimitedgroup
Schedule a consultation with Happy Face Limited today:
You can ask questions, seek advice, and share any concerns.
BOOK AN APPOINTMENT/SESSION: https://selar.co/Book.A.Session
PAYMENTS MADE ARE NON-REFUNDABLE; YOU CAN APPLY FOR FREE SERVICES TO AVOID ANY PAYMENT.
WE RESERVE THE RIGHT TO UPDATE PACKAGE INFORMATION AND SERVICE PRICES.
Our responsibility is to assist, teach and create content.
All students must note that the assimilation process differs; hence, your ability to grasp, time commitment, and consistency must be given to see the results.
We are not an Immigration Expert or Consultant.
Visa and Offer Letter Are solely Dependent On The Employer and Government, Not Happy Face.
Our responsibility is to assist and create content.
And we don’t give personal account details.
And will not contact you first. Find all our products and services here: https://selar.co/m/happyfacelimited
Thanks
