Position: Full Time.
Location: Taunusanlage 9-10, 60329 Frankfurt am Main, Germany.
Company: Goldman Sachs AG MesseTurm.
Job Description
This is a full-time role providing onsite assistance coverage for Managing Directors within the Executive Office division at the Goldman Sachs Frankfurt office.
Key Responsibilities
- Provides administrative support in a complex team environment to a senior group or executives.
- Comprehensive and pro-active diary management and scheduling of meetings – room bookings, documentation, media services for audio visual/video conference facilities
- Coordinates complex, senior-level internal/ external meetings and conference calls.
- Interacts with high level business leaders in a professional and effective manner.
- Responds and follows up on client requests.
- Prepares and distributes divisional correspondence, memos, meeting minutes, reports, Power Point presentations or other documents as requested.
- Maintains understanding of firm policies and handles certain issues independently.
- Coordinates domestic and international travel arrangements and processes expense reports (using Concur)
- Assists with visa applications/requirements.
- Logs MDs weekly time on in-house system (using Artemis)
- Enters MDs whereabouts and vacation details (using Excel and/or MyVacationCalendar)
- Supports visiting MDs – assisting with diary management, arranging offices, transportation, access to buildings and team events if required.
- Coordinates townhalls, team events and/or socials – booking rooms across global campus, setting up registration details, sign up links, dial-in numbers, Zoom IDs, arranging refreshments, lunches and dinners.
- Manages space (planning and executing department moves, occupancy updates in GS Space
- Works closely with divisional Chiefs of Staff, Leadership Team, global Assistants and office-wide Networks and Pillars
- Supports Internal Communications efforts for the office (sends newsletters, manages distribution lists and share points)
Qualifications
- Ability to solve problems quickly and efficiently.
- Ability to handle highly sensitive, confidential, and non-routine information.
- Demonstrated dependability and sense of urgency about getting results.
- Demonstrates high degree of integrity and confidentiality.
Experience
- Min. 3 years of administrative/ personal/ executive assistance, preferably within the international financial services/consultancy industry
Skills
- Strong organizational skills.
- Ability to work well under pressure, adapt to unexpected events, prioritize and multi-task in a deadline driven environment.
- Advanced knowledge of English
- Requires excellent interpersonal and communication skills (verbal and written)
- Extensive knowledge of MS Office, including Outlook, Word, PowerPoint and Excel
How To Apply
Send your Cv to the email below.
Who Can Apply
All those that meet the requirements.
Job Link
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