Location: Kuwait
Company: Confidential Company
Job Description/Overview:
The purpose of the Administrative Assistant role is to provide comprehensive secretarial and clerical services, including office management, time management, correspondence, and other clerical responsibilities. This position plays a key role in ensuring that the office runs efficiently and that the manager’s time is utilised effectively.
Key Responsibilities:
– Provide a professional administrative/secretarial service by routing callers and correspondences as necessary and taking initiative in drafting and finalising replies when appropriate.
– Act as the first point of contact for both internal and external visitors wishing to contact the direct manager, filtering and scheduling visits.
– Manage the direct manager’s diary, ensuring effective use of time and attendance at all meetings.
– Coordinate and facilitate the reception and logistical arrangements for visiting VIPs and dignitaries, ensuring observance of protocol and sensitivity to cultural aspects.
– Make travel arrangements in a time-effective way, including arranging complex itineraries and venues to ensure the most effective use of time.
– Organise meetings by booking venues, ensuring all participants are aware of the timing, and ensuring that adequate supplies of stationery are available. May also attend meetings as a minutes secretary.
– Maintain records/files, replenish stationery, and arrange servicing of office equipment to ensure the direct manager can function effectively and with minimal disruption.
– Perform other duties in line with the scope of work as instructed by the direct manager.
Qualifications:
– Minimum 3 years of related experience in a similar role.
– Language skills: Proficiency in English and Arabic.
Experience:
– 0 – 5 years of experience in administration or a related field.
Skills:
– Strong organisational and time management skills.
– Proficient in using Microsoft Office Suite and other relevant software.
How to Apply:
– Interested candidates should apply by submitting their CV to the company’s designated HR email address.
Additional Information:
– The role requires an individual with a high level of professionalism, discretion, and the ability to handle sensitive information.
Who can Apply:
– Candidates residing in Kuwait, particularly those from Arab countries.
Email : info@confidential-recruitment.com
Job Link
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