Location: 3, Place des Rotondes
L-2448 Luxembourg
Luxembourg
Company Name :Rotondes
Job details
- Departments: Accounting / Controlling / Tax, Reception / Administration / Office Management
- Working time: Full-time
- Contract type: Fixed-term contract
- Languages spoken: French, English
- Professional experience: Proven experience (5 years and more)
- Educational level: HND or equivalent, Bachelor’s degree
Job Description/Overview:
The public establishment Espace culturel des ROTONDES is looking for an Administrative and Billing Assistant for its administrative department.
Expected start date: September 1, 2024
Contract type: 3-month fixed-term contract (renewable), full-time
Key Responsibilities
Administration:
- Secretarial work: telephone reception, document writing, handling mail and emails, etc.
- Updating dashboards (including sales tracking, managing applications, and inventory).
- Managing general services and purchases.
- Archiving documents on SharePoint.
- Assisting the department head and participating in the institution’s missions
Billing:
- Managing supplier invoices.
- Issuing customer invoices and following up on unpaid invoices.
- Verifying supporting documents related to expenses and revenues (VISA and cash registers) and bank statements.
- Communicating with clients and suppliers (related to billing).
Qualifications needed
- Degree in administration, management, or a related field and/or significant experience of at least 5 years in a similar role.
- Excellent command of Microsoft Office Suite (especially Excel, Word, and SharePoint).
- Rigor, excellent organizational and prioritization skills.
- Ability to work independently and as part of a team.
- Strong communication skills, both written and oral.
- Proficiency in French and good knowledge of English.
- A proven interest in the cultural and artistic field is considered a plus.
How to Apply:
Applications, consisting of a cover letter, CV, and proof of the required qualifications (certificates, diplomas), should be sent no later than August 18, 2024, to:
Espace culturel des ROTONDES
Mr. Director
Only applications that meet the required profile will be considered.
The information received will be treated confidentially and in accordance with GDPR.
Job link:
https://en.moovijob.com/job-offers/rotondes-1/assistante-administratifve-et-facturation
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